Operations Manager, FFI Cambodia Country Programme
Application
Pack
Innovative conservation since 1903
FAUNA & FLORA
INTERNATIONAL
Founded in 1903, Fauna & Flora International (FFI) is
the world’s longest-established international conservation organisation. Our
vision is to create a sustainable future for the planet where biodiversity is
conserved by the people living closest to it. We aim to do this through the
conservation of threatened species and ecosystems worldwide, choosing solutions
that are sustainable, based on sound science and take account of human needs. We
operate primarily in developing countries where there is little capacity to
conserve endangered and threatened habitats and species. We have become a
trusted entity in the world of conservation. Today FFI is active in over 40
countries.
ASIA PACIFIC PROGRAMME
Working closely with local
partners, the Asia-Pacific Programme currently includes a broad range of species
and landscape targeted conservation initiatives in Cambodia, China, Indonesia,
Philippines, Vietnam, Laos and Myanmar, and has country programme offices in
Phnom Penh, Nanning, Jakarta, Manila and Hanoi and a regional office in
Singapore. Around 70 projects are being implemented in the region by a team of
approximately 200 staff, consultants, volunteers and partner organisations with
an annual regional budget of approximately USD 9 million.
FFI CAMBODIA
PROGRAMME
FFI has been active in Cambodia since 1996 and was one of the
first conservation NGOs to work in the country. We currently work in partnership
with the Ministry of Environment and Ministry of Agriculture, Forestry &
Fisheries. The priorities of our work in Cambodia are to secure and improve the
management of areas important to the country’s biodiversity, to help build
national capacity, by providing Cambodian nationals with the necessary skills,
experience and materials to conserve their unique natural heritage, and to
preserve some of the region’s most threatened species.
FFI is now seeking
to recruit an Operations Manager for its Cambodia Programme.
THE
OPPORTUNITY
Under the supervision of the Country Representative, working
in close day-to-day collaboration with the project managers and liaising closely
with the Asia-Pacific regional team (Senior Programme Manager and Programme
Managers), the Operations Manager will be responsible for overseeing the
operational management of the FFI Cambodia Programme, ensuring that financial
management, administration and reporting are in line with FFI and donor policies
and requirements.
The successful candidate will have at least five years’
experience of programme or project management, particularly related to
operational aspects and a background in nature conservation, conservation
biology, ecology, geography or a related discipline. S/he will be able to
demonstrate the ability to work with government and local community partners and
as part of a team. Familiarity with Cambodia’s governmental organisations for
forestry and environmental protection will be an advantage as will experience of
working with international organisations. Competency with standard word
processing and spreadsheet programmes will be valuable, and fluency in spoken
and written English is essential.
TERMS AND CONDITIONS
Start Date:
As soon as possible
Duration of contract: Two-year fixed-term contract with
potential to extend, subject to business need and funding
availability
Probation Period: Salary: Six months USD 34,000
Benefits: For
international appointments FFI expatriate benefits will apply:
25 working
days annual leave entitlement
Medical insurance
Relocation flight on
commencement of employment Repatriation flight on termination of
employment
Annual flight
Accommodation allowance
NB: This is an
unaccompanied position. Accompanied applicants may apply on the basis of an 18
month fixed- term contract.
Location: The position is based at Fauna
& Flora International’s Cambodia, and occasionally within the
region
Hours of Work: This is a full time position; working Monday to
Friday for 8 hours per day (08.00 to 17.30), with a one and a half hour lunch
break
JOB DESCRIPTION
Job Title: Operations Manager, FFI Cambodia
Country Programme
Reporting to: Country Representative, FFI Cambodia
Country Programme
Oversees: The incumbent will supervise project staff of
the Cambodia Programme, under the direction of the Country
Representative
Key Internal Relationships:
Finance and Administration
Manager, FFI Cambodia Project Managers, FFI Cambodia
Senior Programme
Manager, Asia-Pacific
Regional Finance Manager, Asia-Pacific
Head of
Finance
Programme Managers, Asia-Pacific
Other: Communications and
Fundraising, Business and Biodiversity Programme, Finance and
Administration
Main Duties:
Under the supervision of the Country
Representative, working in close day-to-day collaboration with the project
managers and liaising closely with the Asia-Pacific team (Senior Programme
Manager and Programme Managers), the Operations Manager will be responsible for
overseeing the operational management of the FFI Cambodia Programme, ensuring
that financial management, administration and reporting are in line with FFI and
donor policies and requirements.
Specific duties:
Representation
and liaison
• Lead on and arrange MOUs and project agreements with
government and partners and support negotiation of project MOUs and agreements
with project managers
• Oversee the preparation of programme reports
and briefings as required to government partners
• While deputising
for the Country Representative, represent FFI’s programme and projects at the
national and, where necessary, sub-national level with respect to key
counterparts, including government, national and international NGOs, the donor
and academic communities and the private sector
Programme
coordination
• Regularly brief the Country Representative on project
implementation matters and provide timely advice for the dialogue with
government
• Promote cross programme coordination and implement
mechanisms for inter-project support
• Liaise with project managers
and field staff to ensure efficient and effective implementation of the Cambodia
Programme
• Support visits to Cambodia by other FFI staff, donors and
project partners
• Coordinate the production of publications such as
web page content, website updates,
press releases, FFI publications and
other public relations outputs and activities
• Oversee and delegate
as appropriate day-to-day administrative tasks associated with running the
Cambodia Programme, in collaboration with the Finance &
Administration
Manager
• Provide in-country guidance,
oversight and support to the implementation of statutory
projects funded
by the European Union and USAID, including but not limited to
the
following projects:
• Sustainable provision of
ecosystem services in the Cardamom Mountains
Landscape
(DCI-ENV/2010/221-082);
• Developing
community carbon pools for Reduced Emissions from Deforestation
and
Forest Degradation, plus enhancing forest carbon stocks (REDD+) in
selected ASEAN
countries (DVI-ENV/2010/222-908);
•
Cardamom Mountains community empowerment project: enabling Cambodia’s
rural poor to gain access to their land and alleviate poverty
(EuropeAid/129613/L/ACT/KH);
• Helping Address Rural
Vulnerabilities and Ecosystem Stability Recovery
Program
Programme management
11.Ensure that
operations are conducted to a high standard of health, safety, welfare,
environmental good practice and cultural sensitivity
12. Ensure that FFI
policies and guidelines are followed within the implementation of the Cambodia
Programme
13.Prepare Cambodia Programme reports and ensure submission of
donor reports as required and specified in grant agreements and
contracts
• Prepare annual budgets, financial reports, and
information for auditors and facilitate cash transfers, in collaboration with
the Finance and Administration Manager
• Ensure registrations,
permits, tax, social insurance, health insurance and other insurance systems
necessary for the implementation of FFI activities in Cambodia and in conformity
with Cambodian law are in place
• Ensure core services to projects
provided through the Cambodia Programme office are delivered and
budgeted
17.Develop and implement operational and staffing procedures to
ensure effective implementation of the Cambodia Programme, ensuring that
policies are updated and comply with Cambodian law
18. Prepare employment
contracts for Project Managers and others and support recruitment processes for
national and international staff
19.Provide support and mentoring to
line-managed personnel, and manage human resource issues as delegated by the
Cambodia Representative
Specific outputs
• Reports and written
outputs from the Cambodia Programme are prepared and submitted on a timely
basis
• Record keeping and documentation systems are in line with FFI
and donor requirements in place
PERSON SPECIFICATION
Essential
Desirable Skills
• Strong organisational skills, with structured and methodical approach to
work and a clear focus on results
• Ability to prioritise and
manage time effectively
• Competency with standard word
processing and spreadsheet programmes
Strong communication and
presentation skills (written and verbal)
• Ability to convey the
work of FFI with confidence and credibility
• An understanding and
experience of working in or with NGOs and government
• Fluent in
English (spoken and written)
Working knowledge of Khmer
language
Knowledge and experience
• At least five years’
experience of project management
• At least five years’ experience
in biological conservation
• Demonstrated experience with capacity
development including training, coaching and mentoring others
•
Experience of working with international organisations
• MSc or equivalent training or experience in wildlife, forest or rangeland
management, conservation biology, ecology, geography, natural resource
management or a related discipline
• Experience working in the
South-East Asia region
• Familiarity with Cambodia’s government
and laws for forestry and environment
Behavioural
qualities
A good team player, but with the capacity to work
independently, to be flexible and responsive to the needs of the organisation,
to be organised, conscientious and careful, and to meet
deadlines.
APPLICATION PROCESS
Applications, consisting of a
covering letter explaining why you feel you should be considered for this post,
a full CV and contact details for two referees (who will not be approached
without your permission), should be submitted electronically to Dr Stephen
Browne at
FFISingapore@fauna-flora.org
Please
mark your application ‘Operations Manager, FFI Cambodia’ and
indicate in your
covering letter where you saw this position advertised.
The closing date
for applications is 2nd September 2012. Interviews will be held during the week
commencing 10th September 2012. Candidates selected for interview will be
contacted by email by 6th September 2012 – please inform us if this method of
contact is not suitable and supply an alternative in your covering
letter.
Regrettably, due to limited resources and the high number of
applications we receive, we are only able to contact short-listed candidates. If
you do not hear from us within four weeks of the closing date, please assume
that you have not been successful on this occasion.
APPLICANTS WITH
DISABILITIES
FFI encourages applications from individuals with a
disability who are able to carry out the duties of the post. If you have special
needs in relation to your application, please contact Kathie Alban, HR Manager,
FFI, on Tel: +44 (0)1223 579330 or Email:
kathie.alban@fauna-flora.org
FFI values diversity and is committed to equality of
opportunity
