Vacancy: Accreditation Coordinator
EAZA, the European Association of Zoos and
Aquaria, represents and links over 400 zoos,
aquariums, national zoo federations and other organisations in 48
countries, including Members in 25 of the 27 EU Member States.
It is the world’s
largest regional professional zoo and aquarium body, and more than 140 million visits
are made to EAZA Members each year. EAZA facilitates cooperation in our key mission areas of conservation, education
and research and additionally works
to advance the professional standards of our Members with regard to the care
and accommodation of our animals.
The EAZA Executive Office consists of over 30
staff, most of whom are based in Amsterdam, the Netherlands. The office
is responsible for the day to
day running of the Association, with activities divided
across two departments: Communications and Membership, Conservation and Population Management, plus an additional
number of roles, including EU policy, office
management and fundraising reporting directly to the Executive Director.
The EAZA Accreditation Programme, run by the Communications and Membership department, is the peer-review structure for ensuring
that all Members of EAZA meet our rigorous Standards. Accreditation screenings are conducted on a ten-year
cycle by senior zoo and aquarium figures and
a rapporteur from the EAZA Executive Office. We are now seeking to employ and Accreditation Coordinator to work within
the department to organise and staff accreditation screenings and work to progress the ambitious accreditation and
Member services objectives outlined in the EAZA 2021-2025 Strategy.
Job Description
The position of EAZA Accreditation Coordinator is initially
for a full-time, fixed one year contract
period with the option to extend. The successful candidate will report
to the Accreditation and Membership
Manager and work closely with colleagues in the EAZA Executive Office and amongst
the EAZA membership. This role has specific responsibility for coordination of activities related
to the EAZA Accreditation Programme
(EAP) for existing
EAZA Members.
Duties and Responsibilities
·
Management of EAZA Accreditation programme
to meet agreed targets;
· Organize and administer agreed numbers of
screening missions per year, including making
travel bookings, creating detailed schedules, communicating with facility, screeners
and other rapporteurs, and managing reimbursement requests;
· Act as a rapporteur on site for approximately
twenty screening missions per year. It is the
role of a rapporteur to lead the mission, serving as the main
spokesperson for the Screening Team,
noting all their observations and subsequently compiling the report for the Membership and Ethics Committee;
· Collate and organize
screening documentation for delivery to the Membership and Ethics
Committee;
· Maintain an overview of accreditation of all existing
Members in conjunction with other members of the Accreditation team;
· Assist in maintaining a panel of Accreditation
screeners from the membership in conjunction with other members
of the Accreditation team;
· Assist in data extraction and management for analysis and administration
of the Accreditation programme;
· Data entry and management of membership related information in the Customer
Relations Management system;
· Maintaining up-to-date knowledge of EAZA Standards and procedures
General
· Contribute to various ongoing tasks in the
Accreditation team and Communications and Membership department as appropriate and needed;
· Where relevant, assist with preparation related
to conferences and other general tasks in the office;
· Contribute to ensuring the communication and
publication of related information to the membership
(e.g. by publication in eNews, Zooquaria, EAZA website, Journal of Zoo and Aquarium Research,
etc.
Required Qualifications and Experience
Education
The successful candidate will be educated to a
minimum of degree level or equivalent. A degree in a related
discipline such as zoology or biology is preferred.
Experience and Skills
· Candidates must have at least five years of
experience of working in the zoo and aquarium community, ideally for an EAZA Member
institution;
· Candidates with experience
of experience of working with a membership based association, ideally
with experience of accreditation processes will be preferred;
· Fluent written and spoken English is essential.
The ability to communicate in another European language is preferred;
· Candidates must have good administrative and organisational skills;
· The ability to work
effectively to deadlines and under pressure is paramount;
· Candidates that can demonstrate good
prioritisation skills and the ability to balance multiple projects at the same time will be preferred;
· Candidates must be able to work collaboratively to produce reports
to given specifications;
· Candidates must have excellent interpersonal
skills and the ability to work across multiple cultures;
· Candidates must be able to deal
sensitively and appropriately with confidential information;
· Experience with standard
Microsoft Office suite of
programmes is essential
Important Notes
· This role involves extensive international
travel of 20 or more screenings per year plus
additional travel for meetings or other activities.
· A legal entitlement to work in the
Netherlands is essential.
Employment Conditions
The position of Accreditation Coordinator is a
full-time post working five days a week (38 hours), based at the EAZA Executive Office in Amsterdam, The
Netherlands. The successful candidate will be
expected to work weekends and outside normal working hours where required,
for example at conferences. There is a holiday
allowance of 25 days a year and a company pension is available.
An initial one-year contract is offered, with a
one-month probation period and potential for
permanent contract to follow after positive appraisal at the end of the
year. The starting salary offered is
€ 31,802 per year. Additionally, EAZA pays an 8% holiday allowance in May which
will bring the annual salary to €34,374.
Applications
Interested applicants with the required attributes should send a CV and a brief
covering letter for the attention of April Adams at jobs@eaza.net with the
subject line “EAZA Accreditation Coordinator
– Name of applicant”. All applications received will be acknowledged by a
return email.
Application deadline: 4 July 2021
Expected start date: 1
September 2021.
Interviews will take place in Amsterdam and online in July
2021. We thank all applicants in advance for their interest.
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