Admin Assistant
BIAZA
Background
The British and Irish Association of Zoos and Aquariums is a charity and
governed by the BIAZA Council in its mission to provide support and services to
the members towards a sustainable future for all species. The BIAZA staff work
to support and provide services to the membership and are responsible
for the day to day running of the Association, strategy development and
implementation, coordinating and facilitating the work of the standing
committees, internal and external stakeholder engagements and sector
representation.
Job Description
This temporary role
involves providing additional support for a range of
administration tasks within the office while a permanent
staff member is on maternity leave. The role reports to
the CEO but works closely with all other BIAZA
colleagues to assist with any administration tasks as they arise,
particularly the Projects and Administration Officer and Senior
Manager(s).
Main Responsibilities
- Meeting administration,
including diary checking and online meeting software
responsibility
- Taking of meeting
minutes
- Administration of
the BIAZA Admin email account including answering
enquiries and distributing emails to the appropriate staff member
- Website
administration including uploading documents,
submitting jobs and events
- Admin support for member
communications including updating contacts, proofing and formatting
documents
- Admin support for projects and
campaigns including document management, compiling survey
responses, summarising data
- Admin support for online
conferences and events
- Admin support of the annual
BIAZA awards.
Working
Arrangements
Intended
role start date is 15th February 2021. The position is for
15 hours a week over 3 days (some flexibility may be possible) on an
initial fixed term contract for 5 months. The salary for
this position will be £10.85 per hour (£21,157.50 full time equivalent
annual salary). There may be some need for extension of
the contract term and/or for increased hours during busy
periods, which will be further agreed if required. The BIAZA Office is
currently working remotely from home but some travel to central
London (Regents Park or Waterloo) for meetings may be required.
Person
Specification
BIAZA is a
small team working to progress the mission and objectives of the Association.
The successful applicant must therefore be a good communicator, have a dynamic
nature and strong teamwork skills. They need to be highly organised as
well as flexible and able to effectively work from home.
Required
Skills
- Fluency in both written and
spoken English and the ability to write and proofread text in a range of
contexts
- Experienced in office and
project administration
- Strong organisational skills
giving an ability to work effectively to prioritise tasks, meeting
deadlines with clear outputs and juggling multiple projects
- Proven IT skills particularly
with Microsoft SharePoint, Outlook & Office Suite as
well as online meeting and conference software such as Teams and
Zoom
- Strong interpersonal and
teamwork skills and the ability to work with a diversity of BIAZA staff
and members
Preferred
Skills
- Experience of the zoo and
aquarium community
- Experience of a variety of
social media platforms
- Experience of events
organisation
- Experience of working for or
with a membership-based association
- Experience of website
administration
- Experience of Dynamics based
databases
Interested
applicants with the required attributes should send a CV and a completed
application form to admin@biaza.org.uk
Application
deadline: 24th January 2021
Interviews
are planned for the end of January/beginning of February. They will be done online to meet Covid-19
requirements.
FYI
This vacancy has been posted out to the many thousands who read the popular Zoo Jobs Blog Page and then on to the 129,400 plus followers of the ZooNews Digest Facebook Page. It is then immediately forwarded on to Twitter and then to Pinterest and Linkedin (8,000+ connections). Many vacancies are shared to individuals and groups. In short your vacancy will have the potential of reaching something in the region of some 80,000 plus people within 24 hours. Most of these people are working in a zoo environment, Keepers, Curators, Vets, Zoo Directors, Trainers, Aquarists and more.
ZooNews Digest has subscribers in over 1200 Zoos in 150+ countries. Zoo professionals are International.
The number of people who will actually read the posted vacancy will actually be considerably less. Usually this will be between two hundred and three thousand. This will depend on the type of post, the time of the year and where it is located…of course not all will apply. I wish you the very best of luck in finding the right candidate for your post.
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